Who are we?
We are InnerSquare Ltd (“InnerSquare”). We provide permanent recruitment for selective employers. We also operate an interview preparation service, directly and through CaseCoach.com.
What personal data do we collect?
We collect data about individuals who interact with us about employment opportunities. This includes CVs, contact details, employment and academic history, screening interview notes, our assessment of potential, records of interactions, and records of candidacies and interviews with our clients.
We collect data about individuals that we prepare for interviews. This includes contact details, records of preparation activities (e.g., coaching sessions) and our coaches’ assessment about performance and potential.
Where do we collect personal data from?
We collect personal data about individuals who interact with us about employment opportunities from:
- The individuals themselves
- Publicly available sources (e.g., LinkedIn)
- Our interviewers
- Our clients
We collect personal data about individuals that we prepare for interviews from:
- The individuals themselves
- Our coaches
- Our clients
Why we use personal data?
We use personal data about individuals who interact with us about employment opportunities to identify suitable employment opportunities for them, to submit applications to such employment opportunities on their behalf and to support them throughout the recruitment process.
We use personal data about individuals that we prepare for interviews to assess their potential, to tailor the preparation to their potential and development needs, and to report back on the individual’s performance when the preparation is paid for by a third-party client.
How long do we keep personal data for?
We keep personal data about individuals for 15 years.
Who do we share personal data with?
We may share personal data about individuals who interact with us about employment opportunities with the client who initiated a search for personnel, with our interviewers and with our coaches. This includes our screening interview notes and our assessment of the individual’s potential. We do not share an individual’s CV as part of an application for employment without the prior consent of the individual.
We may share personal data about individuals that we prepare for interviews with our coaches and with the client who paid for the preparation, when applicable.
What legal basis do we have for using personal data?
For individuals who interact with us about employment opportunities, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles and to find potential candidates.
We always ask for the individual’s consent before submitting an application for employment on an individual’s behalf.
For individuals that we prepare for interviews, our processing is necessary for our legitimate interests in that we need this information to organize and tailor the interview preparation and to report back to the client who paid for the preparation, when applicable.
Do we transfer personal data outside the EEA?
We store personal data on systems that may use servers located outside the EEA. We may also transfer data outside the EEA when an individual, a coach or a client is located outside the EEA.
What rights are available to individuals in relation to the data we hold on them?
By law, individuals have a number of rights when it comes to personal data.
- The right to be informed – Individuals have the right to be provided with clear, transparent and easily understandable information about how we use their information and their rights. This is why we’re providing the information in this policy.
- The right of access – Individuals have the right to obtain access to their information (if we’re processing it).
- The right to rectification – Individuals are entitled to have information corrected if it’s inaccurate or incomplete. This is not a general right to rectification; there are exceptions.
- The right to erasure – This is also known as ‘the right to be forgotten’ and, in simple terms, enables individuals to request the deletion or removal of their information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
- The right to object to processing – Individuals have the right to object to certain types of processing, including processing for direct marketing (i.e. if they no longer want to be contacted with potential opportunities).
- The right to lodge a complaint – Individuals have the right to lodge a complaint about the way we handle or process their personal data with their national data protection regulator.
- The right to withdraw consent – If individuals have given their consent to anything we do with their personal data, they have the right to withdraw their consent at any time (although it does not mean that anything we have done with their personal data with their consent up to that point is unlawful).
How can you contact us?
If you have further questions or requests related to the processing of your personal data, please contact us on firstname.lastname@example.org. Our address is Office 10, 64-66 Wingate Square, London SW4 0AF.